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The following information is provided in accordance with the current legislation concerning privacy (Articles 13 and 14 of European Regulation 2016/679 “GDPR” – and Italian Leg).
Hotel De’ Ricci ( the “Company”), always concerned with the care and protection of the personal data of its clients and collaborators, informs that, in the performance of its services and in the acquisition of data through its own website https://www.hoteldericci.com, treats the personal data in compliance with the provisions of the General Data Protection Regulation for the protection of EU Personal Data 2016/679 of 27 April 2016, in force from 25 May 2018, as well as in accordance with the Italian Legislation and with Information Technology Regulations, specifically approved by the Company.
Processing Personal Information means any operation or set of operations performed with or without the help of electronic devices, applied to personal data or sets of personal data, even if not recorded in a database, such as their collection, recording, organisation, structuring, storage, processing, selection, blocking, adaptation or modification, extraction, consultation, use, communication by transmission, dissemination, comparison or interconnection, limitation, deletion or destruction.
The Company will proceed, therefore, in accordance with Articles 13 and 14 of the Regulation and the Italian legislation in force to the relative treatment for the purposes listed below, manually and/or with the support of telematic system.
- Purposes of personal data processing
The personal data collected is used and processed in accordance to the Regulation and the Italian Leg. For the following purposes:
– Service Delivery
- Communication and dissemination of personal data
Data may be disclosed to third parties when communication is required by law, including the scope of prevention/repression of any illegal activity.
In addition, the data may be communicated exclusively for the purpose of providing the service to the employees/collaborators/consultants of Company, to third-part companies and data processors, as weel as to professionals whose service is outsourced by the Company, who are all bound by the express obligations of confidentiality and/or professional secrecy.
The data or personal data will not be disclosed to the public or, in any case, to an indeterminate number of subjects.
- Providing the requested data: the legal basis and lawfulness of its processing
3.1 Services delivery
Providing the requested data and consenting its use is necessary in order to carry out the contract obligations and, therefore, the enevntual refusal results in the impossibility of fulfilling the same contractual obligations.
In addition to enter into and perform the contract, the conferment of the previously mentioned data is compulsory, according to the establish nationa and local legal regulations (among which include Public Security, and those relative to accounting and fiscal obligations, and for dealing with fraud or legal disputes).
We inform you that the acquisition of personal data may also take place through transmission from third parties on the basis of the express consent that the interested party has given to such third parties, in execution of the contract between them. In such situations, Hotel De’ Ricci, as Data Controller, will comply with the related regulatory provisions contained in EU 679/2016, as well as in the Italian legislation in force, concerning the protection of personal data carried out on behalf of the Data Controllers (third-parties).
Therefore, the eventual refusal in providing data for which there is no obligation under the law, but strictly functional to the execution of the service, does not entail any consequences in relation to the current relationships, but can result in the impossibility of proceeding with operations related to such data or the impossibility of service execution.
Where applicable, as required by Article 21 of the Regulation, a subject has the right to object at any time to the processing of personal data concerning him or her, and to obtain the rectification and integration of his/her data in the event they are inaccurate.
- Transfer of personal data to countries outside the European Union
The data collected and processed shall not be trasferred to companies or other entities outside the European Union.
- The storage of personal data
With reference to personal data above processed, they will be kept in accordance with the principle of proportionality and in any case until the purposes of of treatment have been pursued and in compliance with the legal provitions on the storage of company records.
- The owner of the personal data processed
The onwer of the personal data processed is Hotel De’ Ricci, having its headquarters in Via della Barchetta 14, 00186 Roma and registered office in Viale Liegi 10, 00198 Roma.
- The right to be informed
In any moment, a client can exercise, in accordance with articles 15 to 22 of the legal UE Regulation n.679/2016, reproduced in a reduced form in Annex A to this policy, the right to be informed, as weel as knowing the list of Data Controllers, by sending an email to firstname.lastname@example.org or a letter to the owner of personal data.
The exercise of rights is not subject to any form constraint and is free of charge..
- Processing location
The processing of personal data takes place at the operative headquarters of the owner: Hotel De’ Ricci Via della Barchetta 14, 00186 Roma and the legal headquarters of the company: Viale Liegi 10, 00198 Roma. The processing connected to web services on this site is performed exclusively by the personnel, expressly in charge of data processing, from suppliers responsible for Internet services and hosting/housing of the site, and service management references integrated with hotel services. Furthermore, such processing is performed exclusively by technical staff of the processing department, or else by eventual collaborators in charge of maintenance operations under the strict control of the owner.
We use specific measures and procedures in order to safeguard personal data that is supplied to us. We carry out procedures of security and technical and physical restrictions for the purposes of preventing access and use of printed personal data or that contained in the electronic devices. Only authorized personnel can access personal data during the course of his/her work.
To this end and for a correct use of the data devices available, Hotel De’ Ricci has adopted and rendered a specific information technology obligatory for its staff to use, of the Regulation that illustrates the necessary measures in order to protect the information technology of our hotel, to which reference should be made.
Euopean Regulation in compliance with the provisions of the General Data Protection Articles 15 to 22
In accordance with articles 15 to 22 of the legal UE Regulation n. 679/2016, the subject has the right to obtain from the the owner of personal data the rectification, integration or cancellation of his/her personal data; (c.d. diritto all’oblio) the right to obtain the limitation of data processing and the portability of data, the right to oppose its processing of personal data, including the processing for the purpose of direct marketing, and lastly, the right to complain to the Authority.